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Introduction to Project Management for Universities and the Scientific Community (FM IV-1)

WWB Area | Learning field
Research Management I Project Management

Starting point
As universities globally continue to professionalize, project work becomes increasingly widespread in higher education: Be it in applying for large-scale European research grants, in the dissertation process, or in organizing scientific conferences or summer schools – any such project requires thoughtful planning, proactive involvement of various stakeholders, and wisely allocating the available time and resources. Research results need to be published in scientific journals and books. Grant applications need to be completed in good quality and in time. Sometimes, collaborators need to be coordinated across research groups, nations, and sometimes continents.

Such endeavors can only succeed if they are skillfully managed. Many researchers do, however, see their activities only from a purely disciplinary point of view, thereby overlooking the complex planning and organizational challenges that lie in all complex endeavors.

In addition to these challenges in projects per se, project management in higher education institutions needs to take into account their specific nature, such as often-unclear distribution of responsibility and authority within the university, which requires skillful lateral leadership.

Aim
This introductory workshop provides basic knowledge and methods for a successful project management. It will cover the most important methods and steps to successfully initiate, plan, implement and conclude projects within and outside of higher education. It will cover the project life cycle from planning to closure and will include the most relevant and useful methods and strategies, e.g. defining project goals, risk analysis, stakeholder analysis, agile project management basics or the successful communication plan. It is an aid to successful implementation and management of the various aspects of third-party-funded projects.

Content
Initiating projects

  • The project planning matrix
  • Defining SMART project goals
  • Understanding project constraints (scope, resources, schedule)
  • Analyzing stakeholders
  • Identifying critical success factors and risks

Planning projects

  • Project organization and roles in projects
  • Project planning in activities, products, and milestones
  • Tools for project planning: Using work breakdown structures, GANTT charts
  • Communication roadmap in projects
  • Risk Management in project planning

Implementing projects

  • Successfully kicking off the project
  • Successfully executing the project
    • Agile approaches to project management (SCRUM)
    • Working with OKRs

Concluding projects

  • Concluding projects
  • Handing over projects

Extra content (video): Universities as special organizations

Methods
The two-day workshop is designed as a hands-on, practice- and dialogue-based training, taking into account participants’ experiences with project management and equipping them with hands-on skills, techniques, and instruments to successfully implement projects.

It will use the follwing methods: Lecture, Discussion, Group work, Work with case studies
Course language: English Max. number of participants: 15

Notes
This course is primarily aimed at young scientists working within project structures who want to become more professional in this area. It will teach how to skillfully plan and implement a project from start to finish and it suitable for everyone who wants to learn the basics of project management. No previous knowledge required. They should have English language skills at least the B2 level. Student workers are welcome, subject to availability.

Course information

Course numberFM IV-1
DateMon, 25.20.2021, 9:00am-5:00pm
Mon, 01.11.2021, 9:00am-5:00pm
Scope2 days, 20 working units à 45 min
FormatOnline course. Participants receive login data by email prior the course
ToolsVideoconference. Participants who want to prepare prior the course are invited to visit our Praxisblog and our Wiki.
InstructorsPatricia Meyer
Course languageEnglish
FeesFor employees and assistant lectures and registered doctoral candidates at TU Berlin, the course is free of charge. For non-employees, please contact wwb@zewk.tu-berlin.de for information on fees.
RequirementsParticipants should have English language skills at least the B2 level.
Participants please keep a laptop/ PC with video and audio function or a webcam and headset ready.

Participants are invited to contribute their own practical examples. A pre-workshop online survey will be sent out one to two weeks prior to the workshop. This survey will include a self-assessment of skills and preivious experience, including current challenges in the field of project management.
CompletionAssuming successful participation, you receive a certificate of attendance.
CertificateApplicable for certificate Research Management.

For registration, please fill in the provided form. In case of any content questions regarding the course or organization, please contact wwb@zewk.tu-berlin.de.

Registration

Your binding participation is very important to us. On the one hand, our courses are connected with high costs. On the other hand, we plan much group work and work interactively with you. Hence, should you be unable to attend the entire course or should you be prevented from attending the course at all, please let us know as soon as possible so that we can allocate the place to other interested persons. In the event of multiple unexcused absence, we reserve the right to exclude you from further ZEWK courses.
Please help us to develop our program in a targeted manner. Your data will not be disclosed to third parties.

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