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Zoom - lecture series
The audience of a lecture series is often very broad and may range from TU members to students enroled at other universities as well as other guests. To grant access to a broad range of auditors, you need to choose your tools and settings accordingly so that the intended audience can access your material and meeting easily.
Lecture series sometimes take place in the format of a panel debate. They may come with special requirements concerning the handling of interaction and the management of participants (e.g. questions, speeches).
Suitable webconference tools
If you intend to conduct a web-based lecture series for educational purposes and your audience consists of TU students, Zoom will basically be suitable. Zoom Meetings can handle up to 300 participants. This choice may suffer two disadvantages, though:
- Your participants and panelists will not differentiate visually. You may apply the spotlight function to higlight up to nine people. Otherwise the standard gallery view will display each participant framed in the same manner and size. Participants may return to the standard gallery view, though. You can also drag and drop video panels if you want to display them on top of the gallery.
- The current TU Zoom configuration (on-premise) allows for everyone to share their screen without permission. You can prevent unexpected disruptions by sharing your own screen (e.g. a full screen view of an image saved solely for this purpose).
If you plan on conducting a lecture series, you can setup a Zoom Webinar. This format is well suited for a panel debate. A Zoom Webinar comes with two categories of participants:
- Panelists: Can activate their microphone and video.
- Audience members: Can not access video display, their microphone can be activated if host or moderators permit.
Panelists are primarily audience members. As a host, you first have to upgrade their status to „panelist“. Remember that the audience will also be able to see you as a host. You may deactivate this default video transmission so that only a black video panel remains visible instead. To avoid this, transfer the role of a host to the computer that transmits the panel discussion. Or else, initiate the webconference on that computer.
You can receive a license to access Zoom Webinar: Contact TU Zoom Administrators. With a license you can add a „webinar“ to your Zoom dashboard (to the left) and share the link.
Before you begin, clarify the ways in which you expect your audience to interact with each other, for example when and how participants can share their ideas or raise questions. In principle, you can offer to share content by audio or chat. You may forgo answering interposed questions, though, to follow through with your presentation first. It may be best to deal with questions and open up a debate subsequently. Plan your schedule accordingly. Thus, panelists can focus exclusively on their presentation without distractions.
You can also offer a compromise and allow your audience to take notes and submit questions via chatbox as they occur but postpone to address them subsequently. Zoom Webinar also enables you to provide a „Q&A“ window to collect questions and reply either in writing or via microphone.
Additional questions that are raised after a presentation can be answered by microphone. If audience members have a question, they can raise their hand via mouse click. The list of participants will automatically synchronize accordingly. As a host or co-host you can also see the raised hand icon on a participant's video panel. You need to unmute a participant to allow for interaction by microphone in a „Zoom Webinar“, otherwise they remain muted.
Irrespective of your choice regarding the level of interaction during or after a talk: moderation should manage requests independently, so that someone always keeps an eye on your audience's requests and the sequence of incoming questions or text messages.
Provision of course material for guests (e.g. non TU members)
Option 1: ISIS course (guest account)
ISIS/moodle provides the option to grant guests access to a course. Your guests can access your course material if they know the correct enrolment key. Guests can only read and open files (e.g. a video recording or presentation slides). They can also download material. Guests cannot participate in activities (e.g. write announcements or replies in a forum, take part in a survey). Basically, ISIS can be used in the sense of a website with password protection. You can add a guest account just like other accounts in your enrolment settings: Create a guest account.
Option 2: Shared folder (TUBcloud)
Tubcloud allows for the creation of folders and subfolders. They can be shared with third parties by link. If you intend to share one file only, you can do so, too. See also: FAQ tubcloud at ZECM. In your tubcloud you should add a password to each shared link, too. This option will enable you to set expiry dates and the automatic termination of shared access.